If you are using Microsoft Outlook 2016 to manager emails, you may want to connect your commonly used Gmail account to Outlook for the convenient management of your emails. Now, this post will show you how to setup Gmail account in Outlook 2016 via IMAP.
How to setup Gmail account in Outlook 2016 via IMAP
When you are done setting up your Outlook Gmail advanced settings, click on OK to return to the Outlook Gmail account window. To verify your Outlook Gmail setup, click on the 'Test Account Settings' button: this will make Outlook to attempt to login to your Gmail account and to send & receive an Outlook test email.
Before starting to add/setup Gmail account into Outlook 2016, you need to enable IMAP Access and Allow less secure apps in your Gmail account.
Section 1: Enable IMAP protocol access in Gmail
Step 1: Log into your Gmail account.
Step 2: Click the settings gear button and then select Settings.
Step 3: On the Settings page, click Forwarding and POP/IMAP. Locate the IMAP Access section, select Enable IMAP, leave the rest of the default settings as they are, and then click the Save Changes button.
Section 2: Allow less secure apps
Step 1: Click on your head picture and then click My Account.
Step 2: On the 'My Account' page, click the Connected apps & sites link, scroll down to locate the Connected apps & sites section, and then make sure Allow less secure apps is turned on.
Step 3: After 'IMAP Access' and 'Allow less secure apps' are enabled, you can sign out. Next, you can setup the Gmail account in Outlook 2016 by configuring IMAP settings. Do as follows.
Section 3: Setup Gmail account in Outlook 2016
Step 1: Start your Outlook 2016 app by clicking Outlook 2016 shortcut on Windows taskbar.
Step 2: Click File -> Info tab, and click the Add Account button.
Tips: If it's the first time you start Outlook and you've never added any email account yet. The 'Welcome to Outlook 2016' window will open. Click Next, select Yes and click Next.
Step 3: Select Manual setup or additional server types and click Next.
Step 4: Select POP or IMAP and click Next.
Step 5: Fill in the information of your Gmail account, and then click More Settings.
Tips: In the Logon Information section, use your Gmail address as the User Name, and use your Gmail logon password as the Password.
Step 6: Select the 'Outgoing Server' tab, check My outgoing server (SMTP) requires authentication, and keep Use same settings as my incoming mail server selected.
Step 7: Select the Advanced tab. In the “Incoming server (IMAP)” section, select SSL as the type of encrypted connection, and it will automatically use 993 as the incoming server port. In the 'Outgoing server (SMTP)' section, select TLS as the type of encrypted connection, it will use 25 as the outgoing server port; alternatively, you can also select SSL as the type of encrypted connection and type 465 as the outgoing server port. Finally, click OK.
Step 8: When you return back to the Add Account dialog, check Automatically test account settings when Next is clicked, and then click Next.
Step 9: Outlook will be testing the account settings you entered. If everything went right, it will successfully log onto the server and send test e-mail messages. Then click Close.
Step 10: Now, you're all set. Outlook 2016 now has all the information to setup your Gmail account. Click Finish, and your Gmail account has been successfully added to Outlook 2016.
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Configure Outlook for use with G Suite (formerly Google Apps)
Create a Google account password
If you have not yet created a Google account password, do so by going to tools.stanford.edu/cgi-bin/google-pass. You can use the same password for this connection and for your mobile device.
Enable IMAP
- Log in to Gmail.
- Click the gear in the top right.
- Click Settings.
- Click the Forwarding and POP/IMAP tab.
- In the IMAP Access section, select Enable IMAP.
- Click Save Changes.
- Go to www.google.com/settings/security/lesssecureapps. Select the option to Turn on access for less secure apps.
Configure Outlook
- Start Microsoft Outlook.
- If you are upgrading from a previous version of Outlook on the same computer, your settings carry over automatically.
- If you already have an Outlook account set up and want to add another, click the File tab and then click Add Account.
- If this is the first time you are adding an account, the Welcome window displays. Click Next to display the the Add an Email Account window. Select Yes to set up Outlook and then click Next.
- Click Manual setup or additional server types and then click Next.
- Click POP or IMAP as your service and then click Next.
- Enter the following account settings:
- Your Name: your name
- E-mail Address: your @stanford.edu email address
- Account Type: IMAP
- Incoming mail server: imap.gmail.com
- Outgoing mail server (SMTP): smtp.stanford.edu
- User Name: your SUNet ID
- Password: leave blank
- Remember password: unchecked
- Require logon using Secure Password Authentication (SPA): unchecked
- Click the More Settings button.
- With the General tab selected, enter a name for your mail account, such as Stanford Email, if you wish. Otherwise, the mail account name defaults to your email address.
- Click the Outgoing Server tab and enter the following information:
- My outgoing server (SMTP) requires authentication: checked
- Use same settings as my incoming mail server: selected
- Click the Advanced tab and enter the following information:
- Incoming server (IMAP): 993
- Use the following type of encrypted connection: SSL
- Outgoing server (SMTP): 587
- Use the following type of encrypted connection: TLS
(Make sure this doesn't change your outgoing server setting, above.) - Purge items when switching folders while online: checked
- Click OK to close the Internet E-mail Settings dialog box.
- In the Add Account window, click Next.
- You will be prompted for your password twice:
- For imap.gmail.com server: enter your [email protected] and your Google account password
- For smtp.stanford.edu server: enter your SUNetID and your SUNet ID password
- Microsoft Outlook will send you a test message to verify that your account can send and receive email. If the Test Account Settings dialog box shows that the tests completed successfully, click Close. If the tests fail, recheck your configuration settings.
- You may be prompted to log in again with your SUNet ID and SUNet ID password.
- Click Finish to complete the setup of you email account.